Worry-free private medical practices — more time for patients, nothing left behind.
The integrated digital office, remote practice manager, and VBC+ service panel for independent practices on athenaOne — clinical follow-through, books, payroll and value-based care in one Staff Portal. Your people see only what they need. We run the rest.
Practices run on athenaOne. Few close the loop.
- × Money — reconciled by hand. Bank, bills, payroll and the general ledger live in separate tools. Month-end is a scramble.
- × People — run on memory. Time off, approvals and follow-ups travel by email and sticky note. Tasks slip between roles.
- × Patients — left behind. Abnormal results, overdue care and open referrals depend on who happens to remember.
With MedApexOne, every open item has an owner.
We run the follow-through and the back office — clinical items, chairside assists, books, payroll and value-based care — in one Staff Portal.
- One Staff Portal for every role
- Bank, books and payroll tie out
- Abnormal results reach the provider first
One integrated digital office, two remote services.
Remote Practice Manager
Front desk, medical assistants, billers, providers and the CEO each work from one Staff Portal. Every open item has an owner.
See every role's view →Remote Digital Office Manager
Mail, email and files flow into one integrated digital office — a searchable cloud library. Bills become coded, paid and reconciled entries.
See how a bill flows →One portal, the right view for every role.
Same figures for everyone. Each person — billers included — sees only what they need.
Front desk
Today's schedule, the call and booking queue, coverage and copay prompts. (Check-in view coming.)
Medical assistants
Calls, bookings and refills routed to them; room checks; tasks delegated by providers.
Billers
Charge review queue, claim holds and denial worklists, patient-pay follow-up — routed the moment a chairside bill is created.
Providers
My Day: pre-visit brief, results to review first, Chairside Panel, close your day.
CEO and managers
Every lane and every provider, plus approvals and the money. (Practice finance strip coming.)
New · Chairside Panel
Four assists, finished before the next patient sits down.
One chairside panel. Four jobs closed — provider, booking, room and bill — before the visit is over.
Visit notes
Pre-visit brief and the post-visit note, written chairside, in a panel that opens inside athenaOne — nothing to finish later.
Scheduling
The next appointment, a recall or a follow-up booked chairside, before the patient leaves the room.
Room status
Real-time room status and turnover, visible to front desk and medical assistants the moment it changes.
Chairside billing
Charge capture and a patient-pay estimate prepared the moment the visit ends, routed straight to billers.
Providers · My Day: nothing left behind.
Provider reminders and a done / not-applicable / assign ledger keep every open item visible until someone closes it.
Pre-visit brief
Today's patients, outside records, labs and open items on one page.
Chairside Panel
Provider notes, booking, room status and chairside billing — see above.
Owned follow-up
Abnormal results reach the provider first. Delegated items carry an owner and a due time.
Close your day
One attestation. Anything unfinished rolls forward instead of vanishing.
Upload a file. We run the rest.
The practice keeps control: nothing is paid without an owner's approval.
Upload
Any staff member adds a bill, receipt or statement.
Read
Vendor matched, amount read, duplicates flagged.
Code
Split across general ledger accounts when needed.
Pay
Bills paid together, weekly or monthly. Checks prepared remotely, printed in your office.
Reconcile
Payment matched to the bank feed. Month-end closes.
Every practice document, in the cloud and searchable.
Files sit in encrypted cloud storage, separate for each practice.
Books, people and value-based care, closed to the bank.
AI explains and guides. It never computes the books.
From earned, to banked, to each partner's draw.
Earned
Savings the contract says you earned, from your keyed contract terms.
Banked
The deposit that actually arrived, seen in the bank feed.
Posted
Recorded in the general ledger.
Partner draw
Each partner's share, by the practice's own rules.
What is in place today
- A savings engine tested against an ACO proposal's published first-year figure, to the dollar.
- Fee-for-service care lines (wellness visits, transitions of care, chronic care) counted from your own claims.
- Honest labels: projected money is marked as projected until the deposit arrives.
Partnership panel
- Earnings: what the practice earned, from the books.
- Division: each partner's share and draw, line by line.
- Proof: the split adds back to the books, so nobody has to take it on trust.
Coming: selectable models — choose how earnings are divided (equal, by production, by collections, or your own formula) and compare the effect before adopting one.
Partner, not rival
We work with your ACO. We take its rosters and worklists, count what your practice actually did, and report back. We do not replace its tools.
On the roadmap: seasonal geriatric care — each senior's own summer-to-winter change in blood pressure, A1c and more, from your labs and vitals. Thresholds are under validation.
One deterministic engine, four systems of record.
Every dollar and every fact traces back to one of these four systems — never invented, and anything projected or modeled is labeled as such.
Clinical & scheduling
Patients, visits, results and the schedule, read directly from athenaOne — never re-keyed.
The bank feed
Every transaction matched, transaction by transaction, to a single ledger entry.
Card settlement
Processor settlement data reconciled to what the practice actually charged and collected.
Hours & withholding
Approved time, pay rates and withholding recomputed independently each run.
Built to be checked, hosted to be trusted.
Every figure shows its source — keyed, engine, bank, partner or modeled. Unknown stays unknown: a missing number shows a dash and the reason, never a zero.
Start with the books. Add the managers.
Finance and TRS
Books, CPA pack, payroll check, time and requests.
Digital Office Manager
Mail and document library, bills, checks, support desk and the monthly close with your CPA.
Practice Manager and VBC+
Role-based Staff Portal, My Day, Chairside Panel, VBC+ statement and partnership panel.
Staff Portal, the AI assistant, and security & hosting are included at every tier — never an add-on fee.
Every practice starts with a read-only pilot on its own data. No patient data is used in demos.
Three steps, at your pace.
A 30-minute walkthrough
On a demo practice. No patient data is used.
A read-only pilot
On your own data, so you see your numbers first.
Add services as you are ready
Start with the books and add the managers.
The things practices ask first.
Do we have to leave athenaOne?
Is our data secure?
Who can see what?
Does the AI assistant make up numbers?
Do you replace our ACO?
How do we get started?
Next step: a 30-minute walkthrough on a demo practice.
No patient data is used in demos. Every practice then starts with a read-only pilot on its own data.
Email [email protected] →